Minimize Your Taxes

As a Tax Accountant I am ethically bound to help you pay the lowest tax that you are legally required to pay. This checklist below will help me do my job. It is a concise, though not exhaustive, outline of some of the documents that you should bring to your tax appointment. 

Checklist for Individuals

  • A copy of last year’s Federal and State tax returns.
  • All statements of income, such as:
    • W-2’s
    • Interest and Dividend statements (Form 1099)
    • Pension income amounts including Social Security
    • Individual Retirement Account contributions or withdrawals
    • Unemployment income statements
    • Trust, “S” corporation, and/or Partnership income amounts (Form K-1)
  • Amounts of mortgage interest and points paid (Form 1098), real estate and auto excise taxes paid, charitable donations (both cash and non-cash), and “out-of-pocket” medical expenses
  • Records of child care expenses including amounts and payee
  • Lists of any job related expenses, such as:
    • Moving expenses (if your move was job related)
    • Tools and other equipment such as computers, etc.
    • Safety clothing and uniforms
    • Professional books, journals, dues, union dues, etc.
  • Amounts of any estimated tax payments
  • Details of any capital gains transactions
  • If you own rental property or a small business, we will need to see the records pertaining to the property or business

Checklist for Businesses

  • A copy of last year’s Federal and State tax returns.
  • Articles of incorporation, partnership agreement, etc.
  • Copy of current period balance sheet, income statement, trail balance and general ledger
  • Prior year financial statements
  • List of all business owners including:
    Name, social security numbers, address, % of ownership, date ownership acquired and detail of distributions
  • Schedule of owner fringe benefits received
  • Schedule of loans to/from owners including loan agreements
  • Details of any related party transactions
  • Copies of all payroll forms and 1099 forms for the year
  • Amounts of any estimated tax payments
  • Listing of interest and dividend income
  • Vehicle information and use including vehicle leases
  • Information on any employee benefit plans including retirement plans, health insurance, etc.
  • Details of meals and entertainment expense
  • Any Internal Revenue Service and Department of Revenue correspondence received during the year
  • List of any activities in other states
  • Details of fixed assets and depreciation schedules

Have Questions? I’d like to hear from you…

taxproBe sure to email me if you have any questions on what you can and cannot deduct: this list is not intended to be the complete story. Be smart, entrust this very important job to a qualified tax professional who will help you minimize taxes and keep more of the money you earn.


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